Shareholders' Communication Policy

1. Purpose

(a) This Policy aims to set out the provisions with the objective of ensuring that E. Bon Holdings Limited (“the Company”)’s shareholders, in appropriate circumstances, the investment community at large, are provided with ready, equal and timely access to balanced and understandable information about the Company, so that Shareholders are able to exercise their rights in an informed manner, and to allow them and the investment community to engage actively with the Company.

(b) For the purpose of this Policy, references to the investment community is intended to include the Company’s potential investors as well as analysts reporting and analysing the Company’s performance.

2. General Policy

Shareholders and other stakeholders may at any time send their written enquiries and concerns by post to the Board by addressing them to the Company Secretary of the Company at its Head Office as follows:

The Company Secretary
16th–18th Floors
First Commercial Building
33 Leighton Road Causeway Bay
Hong Kong

The Company has established a number of channels for maintaining an on-going dialogue with its Shareholders and the investment community, and will regularly review this Policy to ensure its effectiveness as follows:

(a) Information shall be communicated to Shareholders and the investment community mainly through the Company’s financial reports (interim and annual reports), AGMs and other general meetings that may be convened, as well as by making available all the disclosures submitted to The Stock Exchange of Hong Kong Limited (“SEHK”) and its corporate communications and other corporate publications on the Company’s website.

(b) Effective and timely dissemination of information to Shareholders and the investment community shall be ensured at all times. Any question regarding this Policy shall be directed to the Company Secretary.

3. Communication Strategies

Shareholders’ enquiries

(a) Shareholders should direct their questions about their shareholdings to the Company’s Registrar.

(b) Shareholders and the investment community may at any reasonable time make a request for the Company’s information to the extent such information is publicly available.

(c) Shareholders and the investment community shall be provided with designated contacts, e-mail addresses and enquiry lines of the Company in order to enable them to make any query in respect of the Company.

Corporate Communication(s) *

(d) Corporate communication(s) will be provided to Shareholders in plain language and in both English and Chinese versions to facilitate Shareholders’ understanding. Shareholders have the right to choose the language (either English or Chinese).

Company Website

(f) A dedicated Investor Relations section is available on the Company’s website (www.ebon.com.hk). Information is updated on a regular basis.

(g) Information released by the Company to SEHK is also posted on the Company website thereafter. Such information includes financial statements, results announcements, circulars and notices of general meetings and associated explanatory documents etc.

Shareholders’ Meetings

(h) Shareholders are encouraged to participate in general meetings or to appoint proxies to attend and vote at meetings for and on their behalf if they are unable to attend the meetings.

(i) Appropriate arrangements for the annual general meetings shall be in place to encourage Shareholders’ participation.

(j) The process of the Company’s general meeting will be monitored and reviewed on a regular basis, and, if necessary, changes will be made to ensure that Shareholders’ needs are best served.

(k) Board members, in particular, either the chairmen of Board committees or their delegates, appropriate management executives and external auditors will endeavour to attend annual general meetings or other shareholders’ meetings to answer Shareholders’ questions.

(l) Shareholders are encouraged to attend shareholders’ activities organised by the Company, where information about the Company will be communicated.

4 Shareholder Privacy

The Company recognises the importance of Shareholders’ privacy and will not disclose Shareholders’ information without their consent, unless required by law to do so.

 

*  Corporate Communication(s) refer to any document issued or to be issued by the Company for information or action of holders of securities of the Company, including but not limited to, annual report, summary financial report (where applicable), interim report, summary interim report (where applicable), notice of meeting, listing document and circular.