E. Bon Holdings Limited (the “Company”) Shareholders’ Communication Policy
1. Vision and Policy StatementThe board of directors (the “Board”) of the Company has adopted a Shareholders’ Communication Policy (the “Policy”)* aiming to provide the Company’s shareholders, in appropriate circumstances, the investment community at large, with ready, equal and timely access to balanced and understandable information about the Company so that shareholders will be able to exercise their rights in an informed manner, and to allow them and the investment community to engage actively with the Company. * For the purpose of this Policy, reference to the investment community is intended to include the Company’s potential investors as well as analysts reporting and analysing the Company’s performance. 2. Communication ChannelsThe Company has established a number of channels to maintain an on-going dialogue with its Shareholders and the investment community. The Company is committed to providing information to Shareholders and the investment community mainly through the Company’s financial reports (interim and annual reports), annual general meetings and other general meetings that may be convened, as well as making available all corporate communications# on the Company’s website at www.ebon.com.hk. For enquiries and concerns about the Company’s environmental and social performance, please contact esg@ebon.com.hk. # “Corporate Communication(s)” include but are not limited to (a) the directors’ report, annual accounts together with a copy of the auditor’s report and, where applicable, the summary financial report; (b) the interim report and, where applicable, the summary interim report; (c) notice of meeting; (d) listing document; (e) circular and (f) proxy form. Shareholders’ Enquiries (a) Shareholders should direct their questions about their shareholdings to the Company’s principal or branch share registrars. (b) Shareholders and the investment community may at any reasonable time make a request for the Company’s information, send their written enquiries and concerns to the Board to the extent such information is publicly available. Such requests, enquiries and concerns shall be addressed to the Company Secretary of the Company at its Head Office as follows: The Company Secretary General Meetings All registered shareholders shall receive either notice of the annual general meeting and extraordinary general meeting (together the “Meeting”) or equivalent notification letter by post or by electronic means. The notice of the Meeting contains an agenda, resolutions proposed and a proxy form. All shareholders, whose shares are registered in the register of members, are entitled to attend the Meeting. Shareholders who cannot attend the Meeting can appoint their proxies or the chairman of the meeting as their proxies by completing the proxy form enclosed with the notice of the meeting and returning it to the Company’s share registrar. Pursuant to the Company’s Articles of Association and the Listing Rules, all votes of shareholders at the Meeting will be taken by poll. Procedures for demanding a vote by poll, together with the notice of the Meeting, have been enclosed with a circular despatched to the shareholders. The procedures are read out at the Meeting by the chairman of the meeting so as to make sure shareholders are familiar with the detailed procedures for conducting a poll. The Company arranges to address questions from shareholders in the Meeting. In addition, separate resolutions for each substantially separated issues will be proposed to the Meeting for the approval of shareholders. General meeting is the principal opportunity and ideal venue for shareholders to meet and exchange views on the Company’s business with the Directors and the management. An annual general meeting is an annual significant event for shareholders and the Board to exchange constructive opinions. All Directors (including the Chairman of the Board) shall attend the annual general meeting. Apart from attending the annual general meeting, the Chairman of the Board shall arrange the chairmen of each Board Committee to attend and answer questions at the annual general meeting. The Company’s auditor shall also attend the annual general meeting to answer questions about the conduct of the audit, the preparation and content of the auditor’s report, the accounting policies and auditor independence. Corporate Communications Corporate Communications will be provided to shareholders in plain language and in both English and Chinese versions to facilitate shareholders’ understanding. Shareholders are encouraged to access the Company’s Corporate Communications electronically via the Company’s website at www.ebon.com.hk, notwithstanding they can change the elected choice of language(s) and mean(s) of receipt of the Corporate Communications (in hard copy or through electronic means). 3. Review of this PolicyThe Board will review this Policy annually to ensure its effectiveness and compliance with the prevailing regulatory and other requirements. September 2022 |